Productivity Systems to Always be Building

Inspired by Scott Adams amazing blog I’ve discovered a simple and easy way to design and order my life in such a way that whatever happens, I’m still producing and in sync with my work and what I need to get done. The most efficient way to reach a continued state of excellence is to not set up ambiguous goals that we haven’t even achieved yet, but to set up a series of systems that keep us busy doing what needs to be done.


Many times I’d make to do lists the night before, set up productivity apps and the works to set myself up for a day of obtaining goals, and I’d always fail and somehow screw up what I’d need to get done.




Upon examination I found that the reason trying to ‘pursue my goals’ kept failing time and time again, was because in order to achieve excellence through that method of work, you need an extremely disciplined mind, coupled together with excellent time management skills.


Since disperse people like me fail to grasp such disciplined subtleties, I’d always fail and get distracted and when I did, I’d lose motivation since the timetable I created for myself would get all messed up.


This would feel like a failure to adapt to successful habits, which would spiral me down a negative thought process which would lead me to believe I could not succeed (making me feel like a loser).




We all know that self talk and self belief is extremely important when it comes to achieving any bit of success in any endeavor, and this kind of poisonous thinking leads to a negative self fulfilling prophecy.




The beauty of setting up systems is that they’re great for focusing disperse people who have difficulty with time management. Since activating a system isn’t dependant on timetables or having things done by a Specific time, working becomes more efficient. Let me explain.


Systems are was their name implies, systematic events that unfold by design to achieve a specific end. An engine is an efficient system that runs a car. An efficient money making system is one that is designed to self sustain itself as long as certain requirements are met. The same is true of a productive system. People go on about ‘achieving goals’ but it serves precious little to those who wish for an organized workflow to actually GET THINGS DONE.


systems 4


We all know that to truly achieve success in any endeavor, it’s of imperative importance to put in the necessary work to get it done. But there are so many distractions and incalculable circumstances that can effectively mess with our regular workday and delay what we wanted to achieve.


Having to leave your office because they cut your internet connection or having to go restock food and the supermarket being closed consume TIME, and time is imperative to those who have a scheduled routine on which their productivity depends.


This isn’t the case with systems. I’ll give you an example of a system I designed for myself.



 Work Systems:

System 1: Blogging

Activate system: Sit down, Open Microsoft Word, Have coffee, distribute 2 breaks for water or a quick circuit of pushups. Music optional. Finish 2500 words. Duration: 2 Hours and Thirty Minutes


System 2: Blogging (If you feel tired or have low energy)

Have Coffee prepared, do 3 set bodyweight Circuit, sit down, distribute 2 glass water breaks accordingly, Write 1500 words. Duration: 1 Hour and Thirty Minutes.



Building a Body Systems:

System 1: Exercise

Prepare Podcast or Music, Walk to the Gym or Park, Begin Work out, finish all proposed sets. Shower and Cook post work out meal. Total duration: 1 Hour and Thirty Minutes.


Each system has been strategically designed to work or produce even if outside constraints come up. This way you avoid typical excuses and prepare yourself accordingly. Each system must be PERSONALLY designed and tailored to your own personality. For example, a typical excuse when someone needs to work out is that they’re exhausted. So, how would you construct a successful system to combat this excuse to put in the work and get things done?







Systems are great because they’re focused on completing a tangible process and being productive instead of just chasing goals you’ve never even obtained yet. It keeps your energy and creativity focused on the work, not the results. This eliminates that aimlessness and uncertainty one has when wanting to pursue a goal over a long period of time. So, to answer the previous question, the system I’ve set up for myself to ensure I work out and get my exercises when I’m tired or beat is the following:


Building a Body Work Systems

System 2:

When coming home tired from a job or school, and I think I will not work out, then immediately go and take a cold shower. When I get out, and am about to change clothes, do 5 pushups, 5 squats, and 5 burpees. Sit down, and look at pictures of fit men you admire for 5 minutes. Then look at your body for 2 minutes. Now, look at attractive female models for 3 minutes. Put on sweat pants and T shirt and run to the gym or park. Do the necessary sets. Music or podcast optional. Return, take cold shower, eat post workout food. Go to bed with a book or reading material. Total Duration: 1 Hour and forty five minutes.


Before beginning a work system, you must put yourself in the headspace to complete each one successfully. Make it a point to tell yourself that success will ONLY come if you follow work systems. Like Victor Pride says, success is not hard, success is easy, just show up and put in the work. There’s a difference between hard work, and long, consistent work. Long consistent work is easy when you think about it, and thinking of the inevitability of success if you dedicate yourself to putting in the work and achieving success through systems will keep you going if you one day feel unmotivated to keep going.


Don’t Work Harder, Work More.


Victor Pride’s quote is so simple, but so effective, that it’s worth reminding yourself of it every day. To ensure you work more, having multiple systems set in place during the day and making sure you finish them is a sure fire way of reaching your desired outcome.


systems 3

Victor Pride in the photo above. Check out his website and hundreds of free articles, Bold and Determined

And get his amazing life changing program 30 days to Discipline here.


If you’re just starting out and haven’t tried organizing your workflow into systems yet, then I suggest you only start with 2 systems per day, and to later see if you can manage more. For example, a beginner could start with completing only 1 system per goal a day. An example would be:






Activate each system 1 time during the day.

Blogging Work System: Total Duration 1 hour 30 minutes

Building a Body Work System: Total Duration 1 Hour

Building a Mind Work system: Total Duration 1 hour

I didn’t detail the information of each system, just their duration, because each person must design their own individual system based on what helps and builds their own creativity.


By completing each work system everyday for the next few months, I can guarantee that a beginner’s productivity will translate into tangible results.

This is the power of organizing your workflow to ensure productivity. Systems give you flexibility, and are ordered and designed to deliver tangible results every day. Focused more on putting 100% into the process and not useless time management techniques that yield no results, systems are an easy way for the ‘lazy’ and ‘undisciplined person’ to achieve maximum growth. Set up systems of your own and see what happens.




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